The university authorizes reimbursement of certain moving and relocation expenses of employees only under specific conditions. A summary of the requirements and procedures for reimbursement is contained in the Financial Policy and Procedures Manual (Section D-4).
The moving allowance provided bythe university is intended to further the business interests of the University, not merely the personal interests of the employee or prospective employee. The moving allowance must be a predetermined, fixed amount, and must be outlined in the candidate's offer letter. Reimbursement may be made in accordance with the offer letter, provided that the necessary approvals have been obtained and funding is identified before the costs are incurred. For all moving reimbursements the University will comply with IRS tax reporting requirements.
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